PARADISE REPUBLICAN WOMEN’S CLUB
ARTICLE I – NAME
The name of this organization shall be PARADISE REPUBLICAN WOMEN’S CLUB. The Club is a member of the Arizona Federation of Republican Women and the National Federation of Republican Women.
ARTICLE II – OBJECTIVES
The objectives of the Club shall be:
a) Promote an informed electorate through political education.
b) Foster Republican Party loyalty and to promote its ideals.
c) Increase women’s effectiveness in good government through active political participation.
d) Support the objectives and policies of the Republican National Committee and work to elect Republican Party nominees.
e) Promote programs supporting community and civic activities.
ARTICLE III – MEMBERSHIP
Active Membership in the Club shall be open to any woman who is currently registered as a Republican in the State of Arizona.
Associate Membership in the Club is open to registered Republican women who hold active membership in another club in Arizona or who are registered Republicans in another state. Associate members cannot vote or hold office.
Men are eligible to become Men’s Auxiliary Members. Men’s Auxiliary Members cannot vote or hold office.
Honorary Membership may be conferred upon a non-member of distinction by the Executive Committee at any regular meeting. Honorary Members shall not vote or hold office.
ARTICLE IV – DUES AND FISCAL YEAR
Annual dues for Active Members and Associate Members shall be determined by the membership on recommendation of the Executive Board. Active Members may vote thirty (30) days after payment of dues.
Dues shall be payable January 1 and delinquent March 1.
The fiscal year shall be January 1 through December 31.
ARTICLE V – MEETINGS
Regular meetings shall be held monthly with the exception of July and August.
Special meetings of the Club may be called by the President and shall be called at the written request of two-thirds (2/3) of the membership. The President may call a special meeting of the Executive Committee. The Executive Board shall call a special meeting of the Executive Board at the written or verbal request of at least three (3) members of the Board.
A regular Executive Committee and Executive Board meeting shall be held prior to each regular Club meeting.
The November meeting of the club shall be the annual meeting.
Notice of Club meetings shall be given to each member in the President’s newsletter, or by phone, fax, or e-mail not later than five (5) days prior to the meeting. The Executive Committee and the Executive Board members shall be notified by the President by phone, fax or e-mail not later than five (5) days prior to the committee and board meeting.
Proxy votes may be solicited when major changes in Club operation are presented.
ARTICLE VI – OFFICERS, TERMS AND DUTIES
SECTION 1 – OFFICERS
a) The ELECTED OFFICERS of the Club shall be the President, three (3) Vice Presidents, Corresponding Secretary, Recording Secretary and Treasurer. The elected officers shall constitute the EXECUTIVE COMMITTEE.
b) The APPOINTED OFFICERS of the Club shall be the Chaplain, Historian and Parliamentarian and are appointed with the approval of the EXECUTIVE COMMITTEE.
c) All officers shall be Active Members in good standing. The Nominee for Club President shall have served on the Executive Board for at least one (1) year effective 2012.
d) Vacancies in an appointed office or chairmanship of Standing or Special Committee (except Nominating Committee) shall be filled by the President with the approval of the Executive Committee (elected officers).
e) Each officer (except Treasurer) and the chairperson of the committees shall turn over to her successor all records pertaining to the respective office after the annual meeting.
SECTION 2 – TERMS
SECTION 3 – DUTIES
1. Preside at all meetings of the Club, the Executive Committee and Executive Board.
2. Be the official representative of the Club.
3. Name the appointed officers, all Standing and Special Committee chairpersons (except Nominating Committee) subject to the approval of the Executive Committee.
4. Be a co-signatory on the Club’s bank account and only co-sign checks with the Treasurer on checks more than $500.00.
5. Be responsible for notification of all meetings.
6. Have the right to call special Club meetings.
7. Have the right to call special Executive Committee and Executive Board meetings.
1ST VICE PRESIDENT
2ND VICE PRESIDENT
3RD VICE PRESIDENT
FINANCIAL EXAMING COMMITTEE
Article VII – NOMINATIONS, ELECTIONS, VACANCIES, AND REMOVALS
The Nominating Committee shall consist of five (5) Active Members in good standing. Two (2) of its members shall be elected from the Executive Board. Three (3) of its members shall be elected by the majority vote from the membership (except board members) at the regular June meeting of the Club.
Duties of the NOMINATING COMMITTEE shall be:
ARTICLE VIII – EXECUTIVE COMMITTEE
The Executive Committee shall consist of the elected officers: President, 1st Vice President, 2nd Vice President, 3rd Vice President, Corresponding Secretary, Recording Secretary and Treasurer. The immediate past President may be an ex-officio member.
ARTICLE IX – EXECUTIVE BOARD
The voting members of the Executive Board shall consist of the elected officers, the appointed officers and the chairperson of each Standing Committee.
Duties of the Executive Board:
ARTICLE X – COMMITTEES
All chairpersons and members of Standing and Special Committee shall be Active Members in good standing.
The Standing Committee(s) may be:
The President shall be an ex-officio member of all committees (except Nominating Committee) and shall be notified of each meeting.
Article XI - AzFRW Biennial Convention Delegates
The following Club members are entitled to be delegates to the AzFRW Convention:
A. The President of the Club or her approved alternate
B. One (1) qualified delegate for each ten (10) active members or major fraction thereof of the club.
C. One (1) qualified alternate for each ten (10) active members or major fraction thereof of the club.
D. Other members of the club who are automatic delegates to the AzFRW Convention are:
a. Elected officers of AzFRW
b. Appointed officers of AzFRW
c. Chairman of AzFRW Standing Committees or the Vice-Chairman if credentialed as an alternate
d. Past Presidents of the AzFRW
e. The Arizona National Committeewoman
f. Club members who serve on the National Federation of Republican Women Board of Directors
E. There shall be no proxy voting at the Convention.
F. If needed, an alternate, who is replacing a delegate shall be verified by the Club’s President. Only a prepaid alternate is eligible to be elevated from alternate to delegate status.
ARTICLE XII - QUORUM
Six (6) members shall constitute a quorum for meetings of the Executive Board.
Twenty (20) members present at a regular or special meeting of the Club shall constitute a quorum.
ARTICLE XIII - EMERGENCY VOTE
In an emergency, the President shall be authorized to take a vote by mail, telephone, FAX or e-mail of the members of the Executive Committee. Each member of the voting body shall be contacted and a majority vote shall be required to decide the question. The action shall be ratified at the next meeting of the Executive Committee and entered into the minutes of the meeting.
ARTICLE XIV – AMENDMENTS
The bylaws may be amended at any regular meeting of the Club by a two-thirds (2/3) vote provided that the proposed amendment(s) has been recommended by the Bylaws Committee, presented to the Executive Board and submitted in writing to each member at least ten (10) days prior to the meeting.
In the event of dissolution of this club, all of the assets remaining after the payment of all costs and expenses of such dissolution shall be distributed to the Arizona Federation of Republican Women. The club charter shall be returned to the National Federation of Republican Women.
In the event of dissolution of this club and it elects to merge with another federated club, all of its assets remaining after payment of all costs and expenses of such dissolution shall be distributed to the club that it is merging with. The club charter shall be returned to the National Federation of Republican Women.
ROBERT’S RULES OF ORDER REVISED shall govern the Club in all matters of procedure not covered by these bylaws.
AMENDED March 2, 2013
ADOPTED November 12, 2011